Preview Questions Office Administrator | Role Specific Skill

Question 1: When handling sensitive contracts, what steps do you take to ensure their secure storage and access control?

Which action should you take?

Choose only one option

Let all employees access contracts freely

Store contracts in personal folders

Store them in an unlocked office drawer

Use encrypted document storage and limit access to authorized personnel only, maintaining logs of document access and edits

Question 2: What would be your approach to handling sensitive information related to a construction project, such as financial data?

Which action should you take?

Choose only one option

By storing sensitive data in paper form for security

By ensuring that sensitive data is encrypted and stored securely

By leaving the data in open files for easy access

By allowing anyone to access it to ensure smooth workflow

Question 3: When scheduling site visits for multiple project stakeholders, what is the most efficient method?

Which action should you take?

Choose only one option

Have each stakeholder independently set their own schedules and notify the others

Email stakeholders with multiple possible time slots and ask them to confirm

Use shared digital calendars and scheduling software to align stakeholders' availability

Rely on manual phone calls to schedule each site visit individually

Question 4: What is the best approach to handle project communication updates in a real estate construction project?

Which action should you take?

Choose only one option

Use a centralized communication tool that updates all stakeholders simultaneously

Assign the project manager to handle all communication, without involvement from the office admin

Communicate updates individually through email and phone calls

Only send updates at the project milestones, without proactive communication

Question 5: What's the best way to ensure compliance with document retention policies for a construction company while maintaining easy access to critical documents?

Which action should you take?

Choose only one option

Review retention policies once a year and delete documents based on the last modification date

Store all documents indefinitely and access them manually as needed

Use an automated document retention and disposal system based on project type and regulatory requirements

Let each department manage its own document retention schedules independently

Question 6: How would you handle the preparation of progress reports for a construction project involving multiple teams?

Which action should you take?

Choose only one option

By creating a report with random data from various sources

By allowing teams to handle their own progress reports

By preparing the report with information from a single team

By ensuring that each team submits their individual reports on time, then consolidating them into a single document