Preview Questions Documentation Specialist | Role Specific Skill

Question 1: What is a key benefit of implementing version control in document retrieval systems in the BFSI industry?

Which action should you take?

Choose only one option

To allow unlimited access to outdated versions

To restrict access to documents for compliance purposes

To track changes and ensure the most current document is retrieved

To create multiple copies of each document for redundancy

Question 2: When setting up a document filing system in BFSI for regulatory compliance, which of the following would be critical to track?

Which action should you take?

Choose only one option

Employee names and their access times

Date of document creation and user access logs

Document content and word count

File extensions and document sizes

Question 3: In the BFSI sector, how can you ensure that the retrieval of financial reports is done in compliance with audit requirements?

Which action should you take?

Choose only one option

Store documents in non-standard formats for easier retrieval

Allow employees to bypass audit checks if not required for daily operations

Use manual checks to confirm document access by auditors

Implement automated logging and auditing of all document retrieval activities

Question 4: In BFSI, how would you track the movement of sensitive records within a large organization to prevent unauthorized access or loss?

Which action should you take?

Choose only one option

Store records in a common folder accessible by all employees

Track movement without any formal logging system

Manually log every record movement and share logs via email

Implement an automated tracking and logging system for document movement

Question 5: In BFSI, when implementing a new document filing process, which metadata would be most important to capture for regulatory compliance?

Which action should you take?

Choose only one option

Document subject and page count

Document title and description only

Document author, creation date, and last modified date

Document size and color format

Question 6: When auditing compliance with KYC regulations in financial institutions, how should documents be categorized for review?

Which action should you take?

Choose only one option

Categorize based on the date of customer onboarding

Categorize based solely on document type

Categorize randomly to ensure no bias in the audit process

Categorize based on the customer's risk profile and transaction history