Preview Questions Document Controller | Role Specific Skill

Question 1: When entering design revisions into a document management system, how should the revision history be recorded?

Which action should you take?

Choose only one option

By replacing old versions with the new ones

By maintaining a separate revision log and updating it every time a change is made

By recording changes on paper and updating the system later

By storing only the final version and ignoring older drafts

Question 2: What is the best approach to archiving documents for a large-scale construction project with many stakeholders?

Which action should you take?

Choose only one option

Establish a document management system that allows for continuous archiving, ensuring that each document is categorized and stored correctly as it is produced, and accessible to stakeholders

Store documents locally on each team member's device and archive later

Archive documents only at the end of the project

Archive documents only when the project is nearing completion

Question 3: How should a Document Controller handle the archiving of electronic and physical documents?

Which action should you take?

Choose only one option

Implement a hybrid approach, ensuring that both physical and electronic documents are organized with consistent naming conventions and categorized in a central system

Focus only on digital archiving

Disregard electronic archiving and focus on physical documents only

Archive only digital documents and ignore physical ones

Question 4: What is the primary role of contract documents in a construction project?

Which action should you take?

Choose only one option

To provide detailed drawings of the project

To record all project decisions and meetings

To outline project scope, timelines, payment terms, and penalties

To document site safety protocols

Question 5: How should a document controller handle the storage of drawings and schematics for large-scale construction projects?

Which action should you take?

Choose only one option

By storing them in a generic folder with no specific labeling system

By only storing digital copies without indexing them

By using specialized software to organize and track drawings with unique identifiers

By keeping all drawings in a physical file only

Question 6: What is the role of backup procedures in document management and archiving?

Which action should you take?

Choose only one option

To ensure that all archived documents are stored in multiple locations to prevent data loss

To make documents available only to project managers

To avoid the use of encryption or security measures

To store backup copies without categorization